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Purchase Invoice Processing (PIP) UI

Solution

 

Manage purchase ledger documents - Invoices and Credits - report on trading and aged creditor list.

 

Access

Main UI -> Accounts -> Purchases

 

This interface provides access to all of your day to day Purchase Ledger functionality.

You can ...

  • Create new purchase ledger documents
  • Edit an existing purchase ledger document
  • Pay a bill
  • Assign a purchase credit to a purchase invoice
  • Review what you owe to your suppliers
  • Review your trading profile by supplier

 

Additionally, you can ...

  • Link a purchase document to a sales invoice, so you can see at a glance if you have billed an expense on
    • Your BMS will display a [X] in the Billed column if you have lined a purchase document to a sales invoice or sales invoice line
  • Link a file on your network with a purchase ledger document
    • This may be necessary if you want to maintain a connection between you physical Purchase Invoices / Credits (saved on your network) and your BMS records.
  • Commit digitized incoming documents to your database; linked to a specific purchase document or supplier.
    • This option takes up more disk space

 

Top Tip:

To help with monthly bills, you can select an old bill and duplicate it by clicking Manager Menu -> Repeat

 

Menus

-->SELECT
------------------------
---->SELECT ALL
----:  >Select [X] all
 
---->SELECT NONE
----:  >Remove [X] selection
 
---->INVERT SELECTION
----:  >Swap [X] selected cells
 
---->SELECT BASED ON ACTIVE CELL
----:  >Click one or more cells. This action checks [X] rows that match your selection.
 
-->MANAGER
------------------------
---->Repeat
----:  >Clone the active PI/PC document. Ignores p-lines that carry a GI-ID
 
---->Billing
----:  >Link sales records to this PI/PC record.
 
---->Encrypted Note
----:  >View and edit an encrypted note held against this contact
 
---->Select (CPLT) all
----:  >For selected [X] rows. Set the CPLT flag to ON where [GROSS] = [EXPECTED]
 
---->Deselect (CPLT) all
----:  >For selected [X] rows. Set the CPLT flag to OFF where [EXPORTED] = '-'
 
---->Remove from Accounts Export
----:  >Set the EXPORTED colum value to '-' for the selected document
 
---->Change a document's address: (type below)
----:  >
 
-->COMMUNICATION
------------------------
---->New Email
----:  >Open a new email UI pre-populated for the receiver of the selected document
 
-->RE-PROCESS
------------------------
---->This Document
----:  >Recalculates the value of the active document
 
---->Purchase Credit Values
----:  >Re-calculates all Purchase Credits in your current date range where [EXPORTED]= '-'
 
---->Purchase Invoice Values
----:  >Re-calculates all Purchase Invoices in your current date range where [EXPORTED]= '-'
 
-->TRADING
------------------------
---->Aged Outstanding
----:  >Outstanding supplier accounts aged by month
 
---->Aged Outstanding Net Of Credits
----:  >Outstanding supplier accounts aged by month with unclaimed credits deducted
 
---->Trading Profile
----:  >Monthy purchasing figures by supplier
 
---->Trading Profile Net Of Credits
----:  >Monthly purchasing figures by supplier net of credits
 
-->LINKS
------------------------
---->Manage Document Links
----:  >Add to or edit a list of files linked to the active Purchase Document. Linked files are NOT digitised.
 
---->Digitised Documents: By Document
----:  >Editable list of digitised files linked to the active document
 
---->Digitised Documents: By Supplier
----:  >Editable list of digitised files linked to the active supplier
 
-->DATA ACTIONS
------------------------
---->Copy All to Clipboard
----:  >Copy the entire UI Grid to clipboard
 
---->Copy Selected to Clipboard
----:  >Copy selected cells to the clipboard
 
---->Pop Out
----:  >Duplicate this UI
 
---->Pop Out Distinct
----:  >Select a column and duplicate this UI showing only distinct column values.
 
---->Export as CSV
----:  >Export the contents of the UI Grid as a CSV file using colum names as headings
 
---->Export as CSV No Headings
----:  >Export the contents of the UI Grid as a CSV file without headings
 
---->Export as XML
----:  >Export the contents of the UI Grid as XML
 
---->View / Print
----:  >Output the contents of the UI Grid to printable HTML
 
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Article details
Article ID: 75
Category: Accounts and Book Keeping
Rating (Votes): Article rated 3.3/5.0 (23)

 
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